Before we dig into the details of tidying up your Gmail inbox (or other email service), let’s explore some big benefits of a clean inbox.<\/p>
<\/span>Much Easier to Find Things<\/span><\/h3>Â <\/p>
![\"10](\"https:\/\/d3ui957tjb5bqd.cloudfront.net\/uploads\/2015\/12\/03230053\/10-Little-Known-Pro-Tips-for-a-Clean-Email-Inbox-1.jpg.webp\")
<\/p>
Ever spent ages searching through your inbox for a specific message? Or found yourself having to delete thousands of worthless messages just to make the important ones easier to find?<\/p>
If so, you’re not alone.<\/p>
Every day, countless people trawl through their email accounts, digging through endless old emails and spam for one particular message. It’s frustrating, tedious, and boring.<\/p>
The beauty of a clean email is that, with everything organized, finding messages becomes a far less time-consuming and daunting task. You should be able to sign in, find exactly what you need in seconds, then carry on with whatever else you need to do.<\/p>
<\/span>Less Risk of Missing Valuable Incoming Emails<\/span><\/h3>Another big benefit of a clean email account is that you’ll have far less risk of missing important new messages when they arrive.<\/p>
If your account is overloaded with promotional emails, unwanted newsletters, and so on, important messages sometimes get lost in the crowd.<\/p>
You might open your Gmail, scan through your account quickly, and not even notice something valuable due to all the mess.<\/p>
However, if you can set up filters and automatic sorting rules in your Gmail inbox, it’ll be much easier to spot the messages that matter.<\/p>
<\/span>Saves You Time and Hassle on a Daily Basis<\/span><\/h3>Â <\/p>
![\"10](\"https:\/\/d3ui957tjb5bqd.cloudfront.net\/uploads\/2015\/12\/03230058\/10-Little-Known-Pro-Tips-for-a-Clean-Email-Inbox-2.jpg.webp\")
<\/p>
In the short-term, having to organize your email account may seem like just another annoying task on your “to do” list.<\/p>
You have to hit the trash icon to delete those unwanted messages. Block spam senders. Set up sender rules. Unsubscribe yourself from dozens of mailing lists. It’s a lot of work to manage.<\/p>
However, while it might take a little time and effort, you’ll be happy you did it in the long run.<\/p>
It makes your account much neater and more aesthetically pleasing. Plus, day-to-day management of your Gmail (or other services) becomes so much easier once you’ve put in the time to delete some spam and tidy things up a little<\/p>
In the same way that tidying up your social network profiles makes them much better to use, a tidy email account is a joy to work with.<\/p>
<\/span>Free Up Space<\/span><\/h3>Millions of people sign in to their email accounts on a daily basis. Many even log in multiple times, as they may receive messages from old and new senders throughout the day. The most active accounts can receive dozens of even hundreds of emails daily, all of which need to be scanned and sorted.<\/p>
Those emails add up. Each one takes space in your account, and even the best premium accounts have storage limits. If you let too much mail accumulate, you could end up hitting those limits and being unable to receive any new data.<\/p>
But if you go through your account regularly, delete old content, and unsubscribe from newsletters that aren’t relevant to you, you shouldn’t have to worry about that. You’ll always have free space available, in case any big messages or crucial attachments get sent your way.<\/p>
<\/span>Top 10 Tips for a Clean Email Inbox<\/span><\/h2><\/span>Â <\/span><\/h2>![\"10](\"https:\/\/d3ui957tjb5bqd.cloudfront.net\/uploads\/2015\/12\/03230556\/10-Little-Known-Pro-Tips-for-a-Clean-Email-Inbox-3.jpg.webp\")
<\/p>
It happens to everybody: you sit down to give your Gmail account a quick scan, but you’re still there an hour later, scrolling unread emails, and wondering why you haven’t yet accomplished higher-priority tasks. The sheer volume of today’s electronic correspondence is overwhelming, but these 10 email management tips can help you keep your account, and your sanity, in check.<\/p>
<\/span>1. Group Like With Like with Smart Sorting and Auto Clean Rules.<\/span><\/h2>Arranging emails by topic allows you to move more quickly through your account by eliminating the need to constantly shift focus with each message. Almost every webmail system or email client offers two ways of organizing messages: You can either use tags to label emails in your inbox or create folders for sorting emails into discrete groups.<\/p>
Gmail also has a category system<\/a> that can be trained to automatically sort emails for you. This is just one of the many powerful features that Gmail, and other account providers, offer to help you manage your account.<\/p><\/span>2. Become a Search Ninja in Your Gmail Inbox.<\/span><\/h2>Half the trouble of a full inbox is being able to easily locate the emails you need. Use this guide<\/a> on Gmail’s advanced search to find what you’re looking for quickly. Of course, the whole process goes even faster if you’ve already sorted your emails (see previous tip).<\/p><\/span>3. Shut Off Notifications.<\/span><\/h2>You can’t ignore your email completely, but constant checks and those “You’ve got mail!” notifications are tiny distractions that can hurt your productivity throughout the day. Cut down on interruptions and focus on more pressing work by limiting Gmail checks to one-hour windows in the morning and afternoon.<\/p>
<\/span>4. Snooze Emails.<\/span><\/h2>If your inbox is cluttered with unread emails, schedule their re-delivery at more convenient times. Polymail offers this function<\/a>, along with the ability to send emails at times customized for specific recipients.<\/p>![\"Simple,](\"https:\/\/d3ui957tjb5bqd.cloudfront.net\/uploads\/2015\/12\/10003606\/Polymail.jpg.webp\")
<\/p>
<\/span>5. Consolidate Annoying and Unwanted Emails Subscriptions With Unroll.me.<\/span><\/h2>The iOS app Unroll.me<\/a> lets you review your email subscriptions and decide whether to unsubscribe or roll multiple emails into a single message. Voila: fewer emails in your inbox!<\/p>![\"The](\"https:\/\/d3ui957tjb5bqd.cloudfront.net\/uploads\/2015\/12\/10003608\/Unroll.Me_.jpg.webp\")
<\/p>
<\/span>6. Filter Based on Priority.<\/span><\/h2>When it comes to email tricks, automated filters are old news for most of you – but did you know you can also use hashtags to filter your emails, just like you do on social media? Simply insert the hashtag in the body of the email and use your email client’s advanced search function to ferret it out as needed.<\/p>
<\/span>7. Send and Archive.<\/span><\/h2>An inbox full of unopened emails can be stressful, but so is an inbox crammed with content you’ve already read. Once you’re done with a conversation, use Gmail’s “send and archive” feature<\/a> to put it out of sight and out of mind.<\/p><\/span>8. Put Email on Your To-Do List.<\/span><\/h2>![\"10](\"https:\/\/d3ui957tjb5bqd.cloudfront.net\/uploads\/2015\/12\/03230834\/10-Little-Known-Pro-Tips-for-a-Clean-Email-Inbox-6.jpg.webp\")
<\/p>
<\/p>Another big benefit of a clean email account is that you’ll have far less risk of missing important new messages when they arrive.<\/p>
If your account is overloaded with promotional emails, unwanted newsletters, and so on, important messages sometimes get lost in the crowd.<\/p>
You might open your Gmail, scan through your account quickly, and not even notice something valuable due to all the mess.<\/p>
However, if you can set up filters and automatic sorting rules in your Gmail inbox, it’ll be much easier to spot the messages that matter.<\/p>
<\/span>Saves You Time and Hassle on a Daily Basis<\/span><\/h3>Â <\/p>
<\/p>
In the short-term, having to organize your email account may seem like just another annoying task on your “to do” list.<\/p>
You have to hit the trash icon to delete those unwanted messages. Block spam senders. Set up sender rules. Unsubscribe yourself from dozens of mailing lists. It’s a lot of work to manage.<\/p>
However, while it might take a little time and effort, you’ll be happy you did it in the long run.<\/p>
It makes your account much neater and more aesthetically pleasing. Plus, day-to-day management of your Gmail (or other services) becomes so much easier once you’ve put in the time to delete some spam and tidy things up a little<\/p>
In the same way that tidying up your social network profiles makes them much better to use, a tidy email account is a joy to work with.<\/p>
<\/span>Free Up Space<\/span><\/h3>Millions of people sign in to their email accounts on a daily basis. Many even log in multiple times, as they may receive messages from old and new senders throughout the day. The most active accounts can receive dozens of even hundreds of emails daily, all of which need to be scanned and sorted.<\/p>
Those emails add up. Each one takes space in your account, and even the best premium accounts have storage limits. If you let too much mail accumulate, you could end up hitting those limits and being unable to receive any new data.<\/p>
But if you go through your account regularly, delete old content, and unsubscribe from newsletters that aren’t relevant to you, you shouldn’t have to worry about that. You’ll always have free space available, in case any big messages or crucial attachments get sent your way.<\/p>
<\/span>Top 10 Tips for a Clean Email Inbox<\/span><\/h2><\/span>Â <\/span><\/h2><\/p>
It happens to everybody: you sit down to give your Gmail account a quick scan, but you’re still there an hour later, scrolling unread emails, and wondering why you haven’t yet accomplished higher-priority tasks. The sheer volume of today’s electronic correspondence is overwhelming, but these 10 email management tips can help you keep your account, and your sanity, in check.<\/p>
<\/span>1. Group Like With Like with Smart Sorting and Auto Clean Rules.<\/span><\/h2>Arranging emails by topic allows you to move more quickly through your account by eliminating the need to constantly shift focus with each message. Almost every webmail system or email client offers two ways of organizing messages: You can either use tags to label emails in your inbox or create folders for sorting emails into discrete groups.<\/p>
Gmail also has a category system<\/a> that can be trained to automatically sort emails for you. This is just one of the many powerful features that Gmail, and other account providers, offer to help you manage your account.<\/p><\/span>2. Become a Search Ninja in Your Gmail Inbox.<\/span><\/h2>Half the trouble of a full inbox is being able to easily locate the emails you need. Use this guide<\/a> on Gmail’s advanced search to find what you’re looking for quickly. Of course, the whole process goes even faster if you’ve already sorted your emails (see previous tip).<\/p><\/span>3. Shut Off Notifications.<\/span><\/h2>You can’t ignore your email completely, but constant checks and those “You’ve got mail!” notifications are tiny distractions that can hurt your productivity throughout the day. Cut down on interruptions and focus on more pressing work by limiting Gmail checks to one-hour windows in the morning and afternoon.<\/p>
<\/span>4. Snooze Emails.<\/span><\/h2>If your inbox is cluttered with unread emails, schedule their re-delivery at more convenient times. Polymail offers this function<\/a>, along with the ability to send emails at times customized for specific recipients.<\/p><\/p>
<\/span>5. Consolidate Annoying and Unwanted Emails Subscriptions With Unroll.me.<\/span><\/h2>The iOS app Unroll.me<\/a> lets you review your email subscriptions and decide whether to unsubscribe or roll multiple emails into a single message. Voila: fewer emails in your inbox!<\/p><\/p>
<\/span>6. Filter Based on Priority.<\/span><\/h2>When it comes to email tricks, automated filters are old news for most of you – but did you know you can also use hashtags to filter your emails, just like you do on social media? Simply insert the hashtag in the body of the email and use your email client’s advanced search function to ferret it out as needed.<\/p>
<\/span>7. Send and Archive.<\/span><\/h2>An inbox full of unopened emails can be stressful, but so is an inbox crammed with content you’ve already read. Once you’re done with a conversation, use Gmail’s “send and archive” feature<\/a> to put it out of sight and out of mind.<\/p><\/span>8. Put Email on Your To-Do List.<\/span><\/h2><\/p>
<\/p>Millions of people sign in to their email accounts on a daily basis. Many even log in multiple times, as they may receive messages from old and new senders throughout the day. The most active accounts can receive dozens of even hundreds of emails daily, all of which need to be scanned and sorted.<\/p>
Those emails add up. Each one takes space in your account, and even the best premium accounts have storage limits. If you let too much mail accumulate, you could end up hitting those limits and being unable to receive any new data.<\/p>
But if you go through your account regularly, delete old content, and unsubscribe from newsletters that aren’t relevant to you, you shouldn’t have to worry about that. You’ll always have free space available, in case any big messages or crucial attachments get sent your way.<\/p>
<\/span>Top 10 Tips for a Clean Email Inbox<\/span><\/h2><\/span>Â <\/span><\/h2><\/p>
It happens to everybody: you sit down to give your Gmail account a quick scan, but you’re still there an hour later, scrolling unread emails, and wondering why you haven’t yet accomplished higher-priority tasks. The sheer volume of today’s electronic correspondence is overwhelming, but these 10 email management tips can help you keep your account, and your sanity, in check.<\/p>
<\/span>1. Group Like With Like with Smart Sorting and Auto Clean Rules.<\/span><\/h2>Arranging emails by topic allows you to move more quickly through your account by eliminating the need to constantly shift focus with each message. Almost every webmail system or email client offers two ways of organizing messages: You can either use tags to label emails in your inbox or create folders for sorting emails into discrete groups.<\/p>
Gmail also has a category system<\/a> that can be trained to automatically sort emails for you. This is just one of the many powerful features that Gmail, and other account providers, offer to help you manage your account.<\/p><\/span>2. Become a Search Ninja in Your Gmail Inbox.<\/span><\/h2>Half the trouble of a full inbox is being able to easily locate the emails you need. Use this guide<\/a> on Gmail’s advanced search to find what you’re looking for quickly. Of course, the whole process goes even faster if you’ve already sorted your emails (see previous tip).<\/p><\/span>3. Shut Off Notifications.<\/span><\/h2>You can’t ignore your email completely, but constant checks and those “You’ve got mail!” notifications are tiny distractions that can hurt your productivity throughout the day. Cut down on interruptions and focus on more pressing work by limiting Gmail checks to one-hour windows in the morning and afternoon.<\/p>
<\/span>4. Snooze Emails.<\/span><\/h2>If your inbox is cluttered with unread emails, schedule their re-delivery at more convenient times. Polymail offers this function<\/a>, along with the ability to send emails at times customized for specific recipients.<\/p><\/p>
<\/span>5. Consolidate Annoying and Unwanted Emails Subscriptions With Unroll.me.<\/span><\/h2>The iOS app Unroll.me<\/a> lets you review your email subscriptions and decide whether to unsubscribe or roll multiple emails into a single message. Voila: fewer emails in your inbox!<\/p><\/p>
<\/span>6. Filter Based on Priority.<\/span><\/h2>When it comes to email tricks, automated filters are old news for most of you – but did you know you can also use hashtags to filter your emails, just like you do on social media? Simply insert the hashtag in the body of the email and use your email client’s advanced search function to ferret it out as needed.<\/p>
<\/span>7. Send and Archive.<\/span><\/h2>An inbox full of unopened emails can be stressful, but so is an inbox crammed with content you’ve already read. Once you’re done with a conversation, use Gmail’s “send and archive” feature<\/a> to put it out of sight and out of mind.<\/p><\/span>8. Put Email on Your To-Do List.<\/span><\/h2><\/p>
<\/p>
It happens to everybody: you sit down to give your Gmail account a quick scan, but you’re still there an hour later, scrolling unread emails, and wondering why you haven’t yet accomplished higher-priority tasks. The sheer volume of today’s electronic correspondence is overwhelming, but these 10 email management tips can help you keep your account, and your sanity, in check.<\/p>
<\/span>1. Group Like With Like with Smart Sorting and Auto Clean Rules.<\/span><\/h2>Arranging emails by topic allows you to move more quickly through your account by eliminating the need to constantly shift focus with each message. Almost every webmail system or email client offers two ways of organizing messages: You can either use tags to label emails in your inbox or create folders for sorting emails into discrete groups.<\/p>
Gmail also has a category system<\/a> that can be trained to automatically sort emails for you. This is just one of the many powerful features that Gmail, and other account providers, offer to help you manage your account.<\/p><\/span>2. Become a Search Ninja in Your Gmail Inbox.<\/span><\/h2>Half the trouble of a full inbox is being able to easily locate the emails you need. Use this guide<\/a> on Gmail’s advanced search to find what you’re looking for quickly. Of course, the whole process goes even faster if you’ve already sorted your emails (see previous tip).<\/p><\/span>3. Shut Off Notifications.<\/span><\/h2>You can’t ignore your email completely, but constant checks and those “You’ve got mail!” notifications are tiny distractions that can hurt your productivity throughout the day. Cut down on interruptions and focus on more pressing work by limiting Gmail checks to one-hour windows in the morning and afternoon.<\/p>
<\/span>4. Snooze Emails.<\/span><\/h2>If your inbox is cluttered with unread emails, schedule their re-delivery at more convenient times. Polymail offers this function<\/a>, along with the ability to send emails at times customized for specific recipients.<\/p><\/p>
<\/span>5. Consolidate Annoying and Unwanted Emails Subscriptions With Unroll.me.<\/span><\/h2>The iOS app Unroll.me<\/a> lets you review your email subscriptions and decide whether to unsubscribe or roll multiple emails into a single message. Voila: fewer emails in your inbox!<\/p><\/p>
<\/span>6. Filter Based on Priority.<\/span><\/h2>When it comes to email tricks, automated filters are old news for most of you – but did you know you can also use hashtags to filter your emails, just like you do on social media? Simply insert the hashtag in the body of the email and use your email client’s advanced search function to ferret it out as needed.<\/p>
<\/span>7. Send and Archive.<\/span><\/h2>An inbox full of unopened emails can be stressful, but so is an inbox crammed with content you’ve already read. Once you’re done with a conversation, use Gmail’s “send and archive” feature<\/a> to put it out of sight and out of mind.<\/p><\/span>8. Put Email on Your To-Do List.<\/span><\/h2><\/p>
<\/span>2. Become a Search Ninja in Your Gmail Inbox.<\/span><\/h2>Half the trouble of a full inbox is being able to easily locate the emails you need. Use this guide<\/a> on Gmail’s advanced search to find what you’re looking for quickly. Of course, the whole process goes even faster if you’ve already sorted your emails (see previous tip).<\/p><\/span>3. Shut Off Notifications.<\/span><\/h2>You can’t ignore your email completely, but constant checks and those “You’ve got mail!” notifications are tiny distractions that can hurt your productivity throughout the day. Cut down on interruptions and focus on more pressing work by limiting Gmail checks to one-hour windows in the morning and afternoon.<\/p>
<\/span>4. Snooze Emails.<\/span><\/h2>If your inbox is cluttered with unread emails, schedule their re-delivery at more convenient times. Polymail offers this function<\/a>, along with the ability to send emails at times customized for specific recipients.<\/p><\/p>
<\/span>5. Consolidate Annoying and Unwanted Emails Subscriptions With Unroll.me.<\/span><\/h2>The iOS app Unroll.me<\/a> lets you review your email subscriptions and decide whether to unsubscribe or roll multiple emails into a single message. Voila: fewer emails in your inbox!<\/p><\/p>
<\/span>6. Filter Based on Priority.<\/span><\/h2>When it comes to email tricks, automated filters are old news for most of you – but did you know you can also use hashtags to filter your emails, just like you do on social media? Simply insert the hashtag in the body of the email and use your email client’s advanced search function to ferret it out as needed.<\/p>
<\/span>7. Send and Archive.<\/span><\/h2>An inbox full of unopened emails can be stressful, but so is an inbox crammed with content you’ve already read. Once you’re done with a conversation, use Gmail’s “send and archive” feature<\/a> to put it out of sight and out of mind.<\/p><\/span>8. Put Email on Your To-Do List.<\/span><\/h2><\/p>
<\/span>3. Shut Off Notifications.<\/span><\/h2>You can’t ignore your email completely, but constant checks and those “You’ve got mail!” notifications are tiny distractions that can hurt your productivity throughout the day. Cut down on interruptions and focus on more pressing work by limiting Gmail checks to one-hour windows in the morning and afternoon.<\/p>
<\/span>4. Snooze Emails.<\/span><\/h2>If your inbox is cluttered with unread emails, schedule their re-delivery at more convenient times. Polymail offers this function<\/a>, along with the ability to send emails at times customized for specific recipients.<\/p><\/p>
<\/span>5. Consolidate Annoying and Unwanted Emails Subscriptions With Unroll.me.<\/span><\/h2>The iOS app Unroll.me<\/a> lets you review your email subscriptions and decide whether to unsubscribe or roll multiple emails into a single message. Voila: fewer emails in your inbox!<\/p><\/p>
<\/span>6. Filter Based on Priority.<\/span><\/h2>When it comes to email tricks, automated filters are old news for most of you – but did you know you can also use hashtags to filter your emails, just like you do on social media? Simply insert the hashtag in the body of the email and use your email client’s advanced search function to ferret it out as needed.<\/p>
<\/span>7. Send and Archive.<\/span><\/h2>An inbox full of unopened emails can be stressful, but so is an inbox crammed with content you’ve already read. Once you’re done with a conversation, use Gmail’s “send and archive” feature<\/a> to put it out of sight and out of mind.<\/p><\/span>8. Put Email on Your To-Do List.<\/span><\/h2><\/p>
If your inbox is cluttered with unread emails, schedule their re-delivery at more convenient times. Polymail offers this function<\/a>, along with the ability to send emails at times customized for specific recipients.<\/p> The iOS app Unroll.me<\/a> lets you review your email subscriptions and decide whether to unsubscribe or roll multiple emails into a single message. Voila: fewer emails in your inbox!<\/p> When it comes to email tricks, automated filters are old news for most of you – but did you know you can also use hashtags to filter your emails, just like you do on social media? Simply insert the hashtag in the body of the email and use your email client’s advanced search function to ferret it out as needed.<\/p> An inbox full of unopened emails can be stressful, but so is an inbox crammed with content you’ve already read. Once you’re done with a conversation, use Gmail’s “send and archive” feature<\/a> to put it out of sight and out of mind.<\/p><\/p><\/span>5. Consolidate Annoying and Unwanted Emails Subscriptions With Unroll.me.<\/span><\/h2>
<\/p><\/span>6. Filter Based on Priority.<\/span><\/h2>
<\/span>7. Send and Archive.<\/span><\/h2>
<\/span>8. Put Email on Your To-Do List.<\/span><\/h2>
<\/p>
![\"getpaidtowrite-banner\"](\"https:\/\/d3ui957tjb5bqd.cloudfront.net\/uploads\/2015\/12\/09234149\/getpaidtowrite-banner.jpg.webp\")